Installing Email Accounts
You can always access your WEA email account in your web browser via this website: https://mail.google.com. This will also give you access to other Google Workspace benefits such as Google Drive etc.
If you wish to add your email account to an email program (such as Apple Mail or Microsoft Outlook) on your laptop, tablet or smartphone then the instructions are different for each email program. Below are some of the most common. If you are using something different and need some help please contact us.
1. Open Settings
- On your iPhone or iPad, open the Settings app.
2. Go to Passwords & Accounts / Mail
- For iOS 14 and newer: Scroll down and tap Mail, then Accounts.
- For older versions: Tap Passwords & Accounts.
3. Add Account
- Tap Add Account.
- Tap Google.
4. Sign in to Google Workspace
- Enter your full Google Workspace email address (e.g. [email protected]).
- Tap Next.
- Enter your password and follow any two-factor authentication steps.
5. Grant Permissions
- You'll see a list of items to sync (Mail, Contacts, Calendars, Notes).
- Make sure Mail is turned on (you can enable others as desired).
- Tap Save.
6. Done
- Open the Apple Mail app. Your Google Workspace emails will begin to sync after a few moments.
1. Open System Settings / System Preferences
- Click the Apple menu () at the top left of your screen.
- Select System Settings (macOS Ventura and later) or System Preferences (earlier versions).
2. Accounts / Internet Accounts
- In System Settings: Scroll to Internet Accounts in the sidebar.
- In System Preferences: Click Internet Accounts.
3. Add Account
- Click Add Account on the right.
- Select Google from the list.
4. Sign in to Google Workspace
- Enter your Google Workspace email address and click Next.
- Enter your password.
- Complete any two-factor authentication if needed.
5. Choose What to Sync
- You'll be prompted to select which items to sync (Mail, Contacts, Calendars, etc.).
- Ensure Mail is checked, and check other items as needed.
- Click Done.
6. Finish
- Open the Mail app. Your emails will start syncing to your Mac.
1. Install / Open the Gmail App
- Download the Gmail app from the App Store (if not already installed).
- Open the Gmail app.
2. Open Account Management
- Tap your profile picture or initial in the top right corner.
- Tap Add another account.
3. Choose Account Type
- Tap Google.
4. Sign in to Google Workspace
- Enter your Google Workspace email address (e.g. [email protected]).
- Tap Next.
- Enter your password and tap Next again.
5. Consent to Permissions
- Review the requested permissions.
- Tap Allow to grant the Gmail app access to your mail, contacts, and calendars.
6. Finish
- After a few moments, your account will appear in the app, and your emails will start syncing.
1. Install / Open the Gmail App
- Download the Gmail app from the Google Play Store (if not already installed).
- Open the Gmail app.
2. Open Account Management
- Tap your profile picture or initial in the top right corner.
- Tap Add another account.
3. Choose Account Type
- Tap Google.
4. Sign in to Google Workspace
- Enter your Google Workspace email address (e.g. [email protected]).
- Tap Next.
- Enter your password and tap Next again.
5. Accept Terms and Permissions
- Review the Google Terms of Service and Privacy Policy
- Tap I agree to grant the Gmail app the relevant permissions.
6. Choose Account Settings
- Select your sync preferences (what you want to sync, notifications etc).
- Tap Next to finish.
7. Finish
- After a few moments, your account will appear in the app, and your emails will start syncing.
- To switch between accounts, tap your profile icon again and select the account.
1. Install and open the Outlook app
- Download the Microsoft Outlook app from the App Store if not already installed.
- Open the Outlook app.
2. Start the account setup
- If this is your first account, tap Add Account.
- If you already have Outlook set up, tap your profile icon in the top left, tap the gear icon (Settings), then Add Account, and select Add Email Account.
3. Enter your Google Workspace email address
- Type your full email address (e.g. [email protected]).
- Tap Add Account.
4. Select Google as the account type
- Outlook will automatically recognize your address as a Google account and show the Google sign-in page.
- Tap Continue if prompted.
5. Sign in to your Google Workspace account
- Enter your Google Workspace password.
- Complete any additional security steps (such as two-factor authentication).
6. Grant Outlook access
- Google will ask you to grant Microsoft Outlook access to your messages, contacts, and calendar.
- Tap Allow.
7. Finish setup
- Your account will now be added, and Outlook will sync your emails, calendar, and contacts.
- You can add more accounts or start using your inbox immediately.
1. Install and open the Outlook app
- Download the Microsoft Outlook app from the Google Play Store if not already installed.
- Open the Outlook app.
2. Start the account setup
- If this is your first account, tap Add Account.
- If you already have Outlook set up, tap your account icon in the top left, tap the gear icon (Settings), then Add Account.
3. Enter your Google Workspace email address
- Type your full email address (e.g. [email protected]).
- Tap Continue.
4. Select Google as the account type
- Outlook will automatically recognize your address as a Google account and show the Google sign-in page.
- Tap Continue if prompted to use Google for authentication.
5. Sign in to your Google Workspace account
- Enter your Google Workspace password and tap Next.
- Complete any additional security steps (such as two-factor authentication).
6. Grant Outlook access
- Google will ask you to grant Microsoft Outlook access to your messages, contacts, and calendar.
- Tap Allow.
7. Finish setup
- Your account will now be added, and Outlook will sync your emails, calendar, and contacts.
- You can add more accounts or start using your inbox immediately.
Before you start
Make sure you know your Google Workspace email address and password, and that your organization allows connecting Gmail accounts to third-party clients like Outlook.
1. Open Outlook for Mac
Launch Microsoft Outlook on your Mac.
2. Go to 'Add Account'
- If this is your first time opening Outlook, you’ll be prompted to add an account automatically (skip to Step 3).
- If you already have accounts set up:
- Go to the Outlook menu at the top bar.
- Select Settings (or Preferences).
- Click on Accounts.
- Click the “+” (plus) button at the bottom of the account list and choose New Account.
3. Enter your Google Workspace email address
- Type your full Google Workspace email address (e.g. [email protected]).
- Click Continue.
4. Select Google as the account type
- Outlook will detect the domain and suggest setting up as a Google account.
- Click Continue or Sign In with Google.
5. A Google login window will open
- Enter your Google Workspace email password.
- If prompted, confirm any verification steps, such as two-factor authentication.
6. Grant Outlook access to your account
- Google will ask you to give Outlook permission to access your email, contacts, and calendar.
- Click Allow to grant the necessary permissions.
7. Complete the setup
- Outlook will configure your account automatically.
- Once the process finishes, click Done.
- Your Google Workspace email, calendar, and contacts should now begin syncing to Outlook.
Please note: instructions may vary according to what version of operating system you are using, and what version of the app / email program you are using.
For further help, please contact IT Support.